Coordinator II, Surgery-Administration (onsite) NEW

Galveston, Texas
UTMB Health

Minimum Qualifications:
Associate’s degree or equivalent; 3 years related experience

Job Summary:
Manage activities for a project or program.

Job Duties:

• Provides administrative support to faculty, APPS, and staff in support of the Departments goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed.
• Coordinate and process clinical and research faculty travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines.
• Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
• Work in tandem with other department personnel and provide coverage for other departmental areas, daily.
• Ensures QGenda and AMCOM call schedules are entered in each month.
• Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc.
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
• Provide timekeeping assistance for Divisional personnel.
• Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department.
• Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals.
• Supports the Department by performing all other duties as assigned.

Salary Range:
Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.